Office Manager - Flexible Working Available

6 days left

25 Sep 2018
25 Oct 2018
Full Time
Contract Type

Lend Lease Construction works in four continents, delivering ground breaking places such as London's Olympic Village, the Petronas Twin Towers in Malaysia and the Sydney Opera House.Our reputation is founded on how we have achieved these and the many other challenging projects. Meticulous safety standards, an ongoing pursuit of improved sustainability and a creative approach to problem solving all play a part in achieving high standards and high levels of success.And so naturally we are seeking those with the highest potential to achieve. Build your career with us.Purpose and Scope:

  • Lendlease have a need to appoint a permanent Office Manager within the St Johns Development Project Office to provide support to the preconstruction and delivery teams

Accountabilities / Job description:

  • Overall responsibility and accountability for the smooth and efficient operation for the Project office
  • Overseeing maintenance and housekeeping within the Project Office
  • Provide secretarial support to senior management within the Project Office
  • Diary Management
  • Provide front of house service to all external and internal visitors
  • Taking telephone calls - ability to proactively re-direct people to others who can or may be able to assist
  • Organising internal and external site visits, conference calls, meetings, dinners, events etc
  • Supporting senior management to expedite system processes, Workday, E-finance, Enablon and Minimize
  • Booking of meeting rooms and organising of refreshments and lunches as required, ensuring charged to relevant project or overhead
  • Support / provide BIW Conject documentation control
  • Booking of hotels and travel through Lendlease approved provider
  • Ordering of office supplies - stationery, paper and kitchen supplies
  • Overseeing filing (including electronic) and post management system
  • Collating and entering sustainability information onto Minimize
  • Work collaboratively with other assistance's within UK Regions

Skills, Experience and Capabilities:




  • Ability to communicate effectively with all levels of personnel both internal and external including sensitivity to others
  • Excellent planning and organisation skills with the ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
  • Professional and mature approach when dealing with internal contacts and external clients / stakeholders and sensitive information
  • Maintaining confidentiality at all times
  • Excellent computer skills - intermediate ability on Microsoft suite
  • Strong networking and interpersonal skills
  • Strong analytical skills, initiative and ability to think strategically and creatively
  • The ability to be both a self-starter and to work as part of a team
  • Proven reliability, attention to detail, high level of accuracy
  • Enjoys a busy and demanding environment, however can remain calm under pressure and promote a calm environment
  • Self-motivating with a 'can-do' attitude and demonstrable drive to get results
  • Strong problem solving skills and can use own initiative
  • Open, honest and willing to take responsibility for outcomes



  • Knowledge of UK Construction business
  • Experience in a similar Role

We aspire to create a diverse workforce by recruiting suitably qualified candidates from a range of backgrounds regardless of age, sexual orientation, ethnic or national origin or colour, sex, trans- gender status, religion or belief, pregnancy and maternity, marital or civil partnership, or any other group who face disadvantage in our society. As part of our ongoing commitment to diversity we have invested in the external verification for equality, diversity and inclusion and have achieved the Equality Assured Standard accreditation and the National Equality Standard


We particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.


Lendlease is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. Our flexible working arrangements can help you to achieve a lifestyle balance.


We build careers, develop skills and invest in people.


Imagine what more you can do here.


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