Executive Assistant for MD

24 Jul 2018
23 Aug 2018
Full Time
Contract Type

Job summary

We are looking for an Executive Assistant to coordinate and perform a wide range of administrative and secretarial duties to support our MD for Development in carrying out their day-to-day responsibilities.

Essential skills and experience:

  • Relevant tertiary qualifications in a related technical discipline, (or equivalent skills and knowledge) combined with an advanced knowledge of role.
  • Experience in an administration role, and/or knowledge of company policies, practices and personnel in order to effectively carry out responsibilities.
  • Demonstrated proficiency in operating word processing programs, Excel, Outlook and PowerPoint.
  • Demonstrated planning and organising skills with the ability to organise and implement work priorities and perform a variety of critical and confidential tasks, balancing constantly changing priorities.
  • Sound written and verbal communication skills with excellent proofreading and grammatical skills.

Duties & accountabilities:

  • Manage the day-to-day schedule of the assigned Executive, organising and scheduling meetings, proactively identifying priorities and commitments and coordinating appropriately.
  • Manage incoming correspondence, answering and screening calls, taking messages as appropriate, sorting mail for priority and responding appropriately.
  • Prepare correspondence, meeting minutes, documents and reports which are typically confidential in nature, drafting required documents in standard company format as directed.
  • Perform comprehensive administrative and secretarial duties which may include organising travel arrangements, coordinating and setting up meetings and special events, welcoming and directing visitors.
  • Liaise effectively with a range of internal and external staff, acting as a first point of contact for all internal and external inquiries and functioning as a liaison between assigned Executive and other internal staff.

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