Administration Manager - Part Time (some homeworking possible)

Recruiter
Delight
Location
Caterham, Surrey
Salary
£15,000 pro rata salary. Part time. 1 year fix term contract.
Posted
06 Jun 2018
Closes
25 Jun 2018
Hours
Part Time
Contract Type
Contract

Salary

£15,000 FTE. Part time. 1 year fix term contract. 

Working hours 

24hrs per week/ 40 weeks per year (Surrey maintained school term dates) The 24 hours can be split over 3, 4 or 5 working days. 

Place of work

Currently, Delight is based in Caterham, Surrey with an intended office move to take place by September (within the local area). Some hours can be worked from home.

Working practice

Delight looks to be an accessible and adaptable employer and operates a flexi working policy, which suits a range of employment needs.

Probation period

3 months. 

 

Delight is looking for an exceptional Administration Manager to support the team to ensure the smooth running of both the office processes and all Delight programmes.

The successful candidate will have a track record in administration management which will include general administration, financal processes, grant support, external communications and project management.

Key Responsibilities

  • Management of all finance recording processes
  • Invoice management
  • Liaising with accountant, HRMC and Charity commission
  • Stationary and ordering processing
  • General IT support
  • Calendar and meeting management
  • Delight programme support
  • Payroll and pension management
  • Employment contract management
  • Safe guarding processes
  • Systems and process to manage charity data
  • Logging and recording data
  • Reporting from data
  • Managing and reviewing policies to ensure up to date
  • Manage grant administration for grants received ensuring all requirements are recorded and meet
  • Manage a calendar of all potential grants and ensure the bid writing process is managed annually
  • Manage the financial process to ensure all grants received are allocated, monitored and all measurements and tracking is captured to meet requirements
  • Manage Facebook account ensuring regular communication
  • Manage website content and updates
  • Deliver regular newsletters to our supporters
  • Support communications to our partners

Person

  • At least two years’ experience working as an Administration Manager 
  • Experience of supporting all financial processes
  • Experience of managing all offices processes including supporting different programmes of work
  • Experience of managing HR processes
  • Experience managing and reporting on data
  • Experience with data bases and CRM systems 
  • External communication experience 
  • Understanding of financial reporting
  • Understanding of policies required for good office practice
  • Knowledge of technology options to support office administration
  • Knowledge of effective project management skills
  • Strong written and verbal communication skills
  • Filing and paper management skills
  • Financial bookkeeping
  • Strong IT skills, and the ability to use Excel to a high level
  • Problem-solving and creative thinking
  • Ability to work on own initiative and manage workloads
  • The ability to commit to, and work within, the aims of Delight
  • The desire to work both collaboratively and independently 
  • Positive, open minded, can-do attitude
  • Importance of arts and books in education
  • Sympathetic to the challenges of marginalised communities

 

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