Part-time Office Administrator (job share)

Recruiter
20.20
Location
Camden, London (Greater)
Salary
£24,000 - £26,000 (pro rata)
Posted
12 Feb 2018
Closes
28 Feb 2018
Hours
Part Time
Flexibility
Job share available
Contract Type
Contract

This is a job share role, working from Wednesday to Friday, 9am to 5:30pm.

Qualities of an Office Administrator
Confident, organised and an excellent communicator who works well under pressure and is comfortable with front of house hospitality of a professional design studio.

Responsibilities: 
The support and maintenance of a high quality and efficient studio. 
Help ensuring the office remains a professional, efficient and enjoyable environment to work and meet clients. 
Working closely with Operations Manager to ensure an optimal office environment and its upkeep. 

STUDIO
•    Responsible for look and state of a high-quality studio, tackle any messy areas daily
•    Liaise with Building Manager to resolve any building and/or shared facilities issues
•    Meeting room bookings
•    Ordering of stationery, paper, kitchen supplies and management of budget while ensuring stocks are at correct level at all times
•    Booking, lending and receiving of digital equipment ensuring all parts are present and working, batteries charged, memory cards emptied etc.
•    Management of magazine subscriptions and circulation

FACILITIES
•    Management of energy bills and suppliers
•    Manage office cleaner 
•    Security and Safety, control over access and keys

FRONT OF HOUSE
•    Provide excellent front of house services, including answering phones
•    Catering for client meetings
•    Arranging cabs, couriers
•    Manage travel booking

Additional support responsibilities
To provide administrative support throughout each area of the business

ACCOUNTS SUPPORT (monthly)
•    Petty cash and reconciliation of it
•    Company credit cards and reconciliation of statement
•    Office invoices, sign off for catering, stationary, travel etc. with knowledge of what has been ordered, allocating each with a job number

EVENTS
•    Monthly Big Breakfast management with Creative Director and Operations Manager
•    Management of Christmas and Summer parties (with Operations Manager)

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